Declutter your tech: computer

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Just like a smartphone, many of us tend to use our computers a lot of the time, whether it’s for work or just personal use. A decluttered computer with freed up space can help you be more efficient and experience less waiting times because of a slowed down system. Compared to a phone, we tend to stock even more unnecessary things on a computer, since it has more storage space. We tend to save old documents, family photos and videos, music and what not. Even though the files look small, it easily builds up until you get a notification that you have less than 1% storage space left. So how do you deal with the computer? Where do you start in the decluttering?

Programs & Apps

Well, I say start with the biggest (and probably easiest) first. Programs and apps. Depending on how your OS works you’ll have programs or apps installed on your computer. These you should go through, delete anything you do not need or that takes up too much space. If you have a Mac, go through the dock to see what programs you actually use on a regular basis, the others you can remove from there (I don’t mean delete completely, just from the dock). If you have the option to group programs together, this can be an idea too (I have grouped all Microsoft programs together in a folder, as well as Adobe).

Photos

After arranging the programs I would continue with photos. Start with deleting all bad photos, duplicates, etc. then do a back-up either to an external hard drive or to an online cloud service or similar. Or do both. I have previously used Flickr for storage, but unfortunately, they no longer allow free unlimited storage, so if you have a lot it might not suffice. I also use Google Photos (mostly for RAW format). I also keep an external hard drive around for extra safety. When the deleting and saving part is done you can either leave it or you can continue with organizing it all. I have all my photos organized into years and months so that I can easily find what I am looking for. Special trips are also in designated folders. Newer cameras and smartphones will also have the geotag option which is neat for grouping albums together. Whatever suits your needs best is the best option!

Music & Video

After photos, go through other files, such as films and music. If you are like me and you use streaming services for everything connected to media, then maybe you don’t need to keep your old library of iTunes songs that take up space? If you do not use them, but still do not feel ready to part with them, maybe a solution can be to transfer them to an external hard drive for safekeeping? Either way, the same procedure applies here as with photos. Delete everything not needed, back-up and then organize the remainders in a suitable way.

Documents

When all media is done and sorted through it’s time to deal with all your documents. Delete everything you don’t want or need to keep. Then back-up all (I keep mine in Dropbox). Something I try to avoid are “lose” documents. I put everything in folders named related to what it is so I can more easily find them. For example, I have folders that are called *School”, “Work”, “Important”, and under each, I have further classification like “Master’s”, “High School”, etc.. 

E-mail & Bookmarks

Finally done with all files, it’s time to take on the online stuff, like your e-mail and saved bookmarks. Go through e-mail, unsubscribe to all that “bad stuff” you do not need in your life (like online shops that spark your inner shopaholic, things you never signed up for…), create a system of how to categorize the e-mails you need to be saved (I use folder for this too, like “Work”, “Payments & Receipts”, “Important”). Then starts the big job. To get the inbox down to (more or less) zero. It’s not necessary to have a completely empty inbox (I, for one, like to leave important e-mails in the inbox as flagged as to not miss/forget them), but it’s really nice when you have had an inbox of 1000+ e-mails to get down to 20 or even 50. A good way to avoid getting a cluttered inbox is to delete the irrelevant ones directly. I try to do this immediately when I read them, so I don’t have to go over 1000+ emails every time I feel like decluttering. Also, don’t forget to go through your saved folders every now and then. Something that was important a year ago might not be today!

Lastly, go through bookmarks! I tend to save a lot of stuff to my bookmarks, which in the end can make it quite hard and annoying to find things. Go through them all and rearrange those you want to keep and delete the rest.

Now what?

Now you can enjoy a computer that is less cluttered and less stressful!

At least until the next decluttering session!

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